Have you ever thought of the role played by emails in your daily workflow? In fact, according to the McKinsey Global Institute, an average office worker spends 13 hours a week processing emails, which results in as much as 28% of his or her total work time.
Given the volume of emails most employees are sending and receiving each day, it's not surprising that mistakes are made once in a while by everyone. They can be quite embarrassing or even hurting your business.
Sending a message to the wrong person or replying all is one of the leaders among email errors. There is no need to say about the consequences that may follow in such case - from simple confusion and awkwardness to serious troubles related to data security. Another unpleasant case, which is very common for email users, is forgetting a file attachment you have referred to in your message. Again, this mistake can become a real problem, if the document at stake is meant to reach an important customer or partner, hence, is critical for your business. The list is continued by unprofessionally looking signatures or, in many cases, the absence of the email signature as such. These are just some of the many things that can go wrong in your email communication.
However, there is a simple way to avoid email mistakes or at least significantly reduce their number. What you need is a number of special tools designed to optimize your email experience. The Apple Mail add-on MailButler, for example, is a great solution. It adds a variety of useful features to Apple's mail client, helping you get total control over your Inbox and saving you those annoying mistakes.
With MailButler you get reminders about possibly omitted email attachments. Also, thanks to the Undo Send feature, your outgoing messages can be recalled and corrected within a specific time period after they have been sent. Beautiful and professionally looking signatures are available as templates in different designs. Furthermore, with MailButler you can easily schedule your emails to be sent later, get detailed information about when, where, and with which device your outgoing email has been viewed, and pause your inbox anytime you want.
If used properly, email can be a very effective tool of communication. Check out how MailButler can help you to get the best out of it.